Volunteer Screening FAQ

1.  What is the time line and when does it apply to the competitive and recreational game?

2.  What aspects of the program are policies versus guidelines?

3.  Is the Selection Committee process separate to the traditional appointment process?

4.  Has The OSA stated coaches cannot be involved in transporting players?

5.  How does a Club handle irregularities on the Police Records Check and how long should they last?

6.  Can coaching appointments be appealed?

7.  Are Clubs covered by Insurance?

8.  Is there an issue with Human Rights?




1.  What is the time line and when does it apply to the competitive and recreational game?
The program comes into effect in the spring of 2003 or at the time of the appointment of the Club’s competitive team staff for the 2003 outdoor season, and the program comes does not come into effect until the spring of 2004 or at the time of the appointment of the Club’s recreational coaches for the 2004 outdoor season.


2.  What aspects of the program are policies versus guidelines?
The Volunteer Screening Initiative has many areas that were only guidelines, however those sections that are OSA policy are set out as follows:

I) The Boundaries/ Limitations section of the Terms of Reference for the various positions is policy.

II) The Screening Measures section of the Terms of Reference for the various positions is policy.

III) The following Screening Measures apply to all Competitively registered Team Staff:

The Coach, Assistant Coach and Manager must complete a Club Application form that includes all the particulars that a Club requires plus

a) Three Personal References
b) a Police Records Check

The Head Coach must be interviewed by a Selection Committee

IV) The following Screening Measures apply to all Recreational registered Team Staff:

The Coach must complete a Club Application Form that includes all the particulars that a Club requires plus a) three personal references

 

3. Is the Selection Committee process separate to the traditional appointment process?
The Selection Committee is made up of those who are normally involved i.e., those elected and those assigned the responsibility along with technically qualified representative(s) such as a Club Head Coach. The only change as per the new program is the inclusion of someone with Human Resource experience who is able to focus more on the screening issues. This does not preclude smaller clubs from using a less formal appointment process as long as the screening principles are employed.

4. Has The OSA stated coaches cannot be involved in transporting players?
The Screening Initiative does not recommend that staff travel alone with players. The team staff should be encouraged to set up a parent transportation pool so that the team staff is not left with that responsibility. The safety of the player must be paramount and under no circumstances should a team staff leave a player unattended, but the team staff should use a buddy system when transporting and supervising players.

5.  How does a Club handle irregularities on the Police Records Check and how long should they last?
In the event that a Police Records Check shows a concern, it should be given to the Club President to assess, check out and to interpret and then advise the selection committee thereafter.

Some Clubs have taken a position that a new police record check is not required as long as the coach continues in that position for a three to five year period.

6.  Can coaching appointments be appealed?
It is preferred that when an applicant is not accepted or not appointed due to a concern on the Police Record’s Check, the applicant be given the opportunity of a hearing or chance to appeal to the Club preferably the President and his appointees, other than the selection committee. However, the appointment of team staff is the responsibility of the Club and appeals on appointments will not be entertained.

 

7.  Are Clubs covered by Insurance?
Clubs are encouraged to take out the Director’s & Officers Liability coverage available under The OSA’s master policy. The appointment of coaches is the responsibility of the Club and the Club is required to adhere both to The OSA Screening Policies and the Club’s appointment policy. Assuming these are followed Clubs will be fully supported.

 

8.  Is there an issue with Human Rights?
There is no issue with Human Rights unless someone received a full pardon on a criminal conviction and the Club elected to ignore it, in such instances, it would not likely show up on the Police Record’s Check anyway.

‚Äč